Step 2 — Invite the bot to a meeting

Google Meet

1. Open or create the meeting in Google Calendar.

2. Add the bot email as a guest.

3. Save the event.

Microsoft Teams

1. Open or create the meeting in Outlook Calendar.

2. Add the bot email as an invitee.

3. Send the updated invite.

Zoom

1. Open or create the meeting in your calendar.

2. Add the bot email as an invitee.

3. Save the event.

The bot now recognizes Zoom personal-room links and vanity URLs (zoom.us, zoom.com, and zoomgov.com) in addition to standard meeting links — no extra setup needed. Look-alike domains that merely resemble Zoom's are rejected more strictly than before, so if the bot doesn't join as expected, double-check the meeting link.

The bot will join at the scheduled start time and wait in the meeting lobby/waiting room to be admitted, unless your organization has waiting rooms disabled. Once it joins, it sends a message in the meeting chat to make its presence clear. If a meeting is already in progress, you can also prompt the bot to join immediately using the persistent Add bot to live meeting widget in the navigation, or the Force Join button on that meeting's detail page. Force Join will warn you first if a bot may already be present, since forcing a second bot into the call can duplicate the recording.